Friday 21 July
Early registration fee – registration forms and payment must be received by Friday 21 July.
Friday 1 September
Online delegate search – will be available to all registered delegates at www.ibanet.org/conferences/Sydney2017.aspx from 1 September 2017. Full downloadable delegate lists are not available and the IBA does not circulate a hard copy list of participants in advance of the conference. To search for registered delegates using the online search facility, two out of three search criteria options must be entered.
Friday 8 September
Conference list of participants – for inclusion in the list of participants available at the conference, registration forms and payment must be received by Friday 8 September.
In addition to the printed list of participants, registered delegates will also have access to the IBA conference app, available on PDAs and smartphones, to search through an up-to-date directory of delegates, view their contact information, discover the location and times of speakers' sessions and send personal messages to other conference delegates.
Social function purchases – places for social functions will not be confirmed until full payment is received by the IBA. If full payment for social functions is not received by Friday 8 September, then the reserved places will be released and made available to other delegates without further notice.
Monday 25 September
Online amendments/additions – the last day that an individual can add social events or accompanying persons online is Monday 25 September. After this date, all amendments and/or additions to conference registrations can only be made on-site in Sydney.
Please note that changes to delegates contact details or accompanying persons after Friday 8 September will not be reflected in the Conference list of participants.
Monday 25 September
Registrations deadline (online and by hard copy) - all registrations must be received by close of business on Monday 25 September in order to be processed.
Registrations received on or close to Monday 25 September may take several days to process due to the high volume received at this time. Therefore, you may experience a short delay in your registration fee being processed and, in some cases, this will be after Monday 25 September. Note: after this date, conference registration will be still possible on-site and the higher on-site registration fee will apply.
Social function purchases – all social function bookings must be finalised by close of business on Monday 25 September. After this date, all amendments, returns and purchases of social function places will only be possible upon arrival at the conference. Places at social events returned in person, on-site, will be subject to a 15 per cent administration charge, and a refund will only be made if the place is resold. All refunds will be made from the London office after the conference. Please note that new purchases will be subject to availability at the conference.
Monday 25 September
Cancellation deadline – notice of cancellation must be received in writing at the IBA office by Monday 25 September. A 15 per cent administration charge will be deducted for conference cancellations, including any social functions and accompanying person costs. After this date, no refunds can be made for registration fees; however, your entire registration can be transferred to a substitute delegate employed within your law firm/company on-site at the IBA Registration Desk.
If you choose to cancel your registration after the deadline and do not transfer to a colleague, any social function places you have purchased will automatically be returned to be resold and cannot be claimed at a later stage by another delegate. Successful social function resales will be refunded, less an administration charge of 15 per cent, from the London office after the conference.
Substitution - the substitute delegate must bring along written permission for the transfer from the original delegate. Only one transfer/substitute per registration is permitted. The entire registration, including any social function bookings, will be transferred to the new delegate. If the original delegate is an IBA member and registered at the IBA member registration fee rate then the substitute delegate must be an IBA member, become an IBA member or pay the difference in registration fee rates.
Please note that NO exception will be made to this policy. Should you have difficulties in obtaining your visa and are not able to attend the conference this cancellation policy will still apply.