Vienna Registration

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Registration fees

All prices are in euros.

 

On or before 23 September

VAT @ 20%

Total payable

IBA Members

€ 2,416.67

€ 483.33

€ 2,900.00

IBA members academics/judges (full time)

€ 2,416.67

€ 483.33

€ 2,900.00

IBA corporate counsel group member

€ 2,416.67

€483.33

€ 2,900.00

Corporate counsel

€ 2,416.67

€ 483.33

€ 2,900.00

Public lawyers

€ 2,416.67

€ 483.33

€ 2,900.00

Senior lawyers*

€ 2,416.67

€ 483.33

€ 2,900.00

Young lawyers (under 30 years old)

€ 2,416.67

€ 483.33

€ 2,900.00

Non-members**

€ 2,941.67

€ 588.33

€ 3,530.00

Accompanying person(s)***

€ 162.50

€ 32.50

€ 195.00

 

 

At the conference

VAT @ 20%

Total payable

IBA Members

€ 2,833.33

€ 566.67

€ 3,400.00

IBA members academics/judges (full time)

€2,833.33

€ 566.67

€ 3,400.00

IBA corporate counsel group member

€ 2,833.33

€566.67

€ 3,400.00

Corporate counsel

€ 2,833.33

€ 566.67

€ 3,400.00

Public lawyers

€ 2,416.67

€ 483.33

€ 2,900.00

Senior lawyers*

€ 2,833.33

€ 566.67

€ 3,400.00

Young lawyers (under 30 years old)

€ 2,833.33

€ 566.67

€ 3,400.00

Non-members**

€ 3,258.33

€ 588.33

€ 3,910.00

Accompanying person(s)***

€ 162.50

€ 32.50

€ 195.00

*Reduced rate is offered to lawyers who are over the age of 65, have been an IBA member for more than 20 years and are no longer practising law.

**Non-members can register at the IBA rate if the IBA membership form is submitted at the same time as their conference registration.

***Accompanying person(s) must NOT be a member of the legal profession or use the conference as a business networking opportunity. Checks are made to ensure this is adhered to. If the IBA believes the accompanying person is attending in a professional or business capacity, the IBA reserves the right to refuse or to cancel the registration of the accompanying person and request they register as a full delegate for the conference. Access for accompanying persons to the conference venue is limited to the Tours & Excursion and Accommodation desks in the entrance foyer. Accompanying persons are not permitted to attend, under any circumstance, working sessions or general delegate lunches, with the exception of the Rule of Law Symposium.

Only registered accompanying persons (ie, those paying the accompanying persons registration fee) are eligible to participate in the social programme, except with the prior agreement of the Conferences Director.

Registration forms received at the IBA office indicating incorrect registration fee selection will be processed at the correct registration fee rate. An email will be dispatched informing the delegate of this error and further conference documentation will not be available until the full registration fee has been received.

Registration fees include:

  • Attendance at all working sessions
  • Conference documentation, including website access to any available speakers’ papers, preliminary and conference list of participants
  • Opening ceremony and welcome party on Sunday 4 October
  • General delegate lunches, Monday-Friday inclusive
  • Tea and coffee during breaks

Accompanying person fees include:

  • Opening ceremony and welcome party on Sunday 4 October
  • Attendance at the Rule of Law Symposium on Friday 9 October
  • Please note the accompanying person fee does not include attendance at the general delegate lunches provided for delegates daily.

Conference information

Social function bookings will NOT be confirmed until full payment is received by the IBA. If full payment is not received by Friday 28 August, bookings will be released without further warning.

As numbers may have to be limited for certain functions, places will be allocated on a ‘first come, first served’ basis. Requests for bookings for unregistered accompanying persons will only be granted at the discretion of the Conferences Director.

All name badges (both delegates and accompanying persons) will display a barcode. We are no longer issuing paper tickets for IBA social functions. Your name badge will now be your ticket. Badges will operate in a similar way to e-tickets and will be scanned for delegates and accompanying persons before entry into all IBA official functions. To gain entry to a social function delegates and accompanying persons must wear their badge and have previously purchased a place(s) for the event.

Information on your social function bookings and payments will be stored in the barcode on badges. Entry to social functions will be by badge only. The badge must be presented and the barcode scanned. If a badge is not presented, entry will be refused. All social functions must be booked and paid for in advance otherwise entry will not be permitted.

With the introduction of barcode entry system for social functions, in order to transfer a booking to another person, you must visit the IBA Registration Desk. In order to transfer bookings the person booked on the social function must visit the IBA Registration Desk and supply full details of the person (name, organisation, IBA membership number) to whom the transfer is to be made. As entry to social functions is by barcode only, transfer of bookings cannot be made at the social function venue and must be made at the IBA Registration Desk prior to the social function.

Accompanying person(s) must NOT be a member of the legal profession or use the conference as a business networking opportunity. Checks are made to ensure this is adhered to. If the IBA believes the accompanying person is attending in a professional or business capacity, the IBA reserves the right to refuse or cancel the registration of the accompanying person and request they register as a full delegate for the conference.

Access for accompanying persons to the conference venue is limited to the Tours & Excursion and Accommodation desks in the entrance foyer of the Austria Center Vienna. Accompanying persons are not permitted to attend, under any circumstance, working sessions or general delegate lunches, with the exception of the Rule of Law Symposium.

Accompanying persons are also permitted to attend the opening ceremony which will be held in the Austria Center, Vienna.

Only registered accompanying persons (ie, those who have paid the accompanying persons fee) are eligible to participate in the social programme, except with the prior agreement of the Conferences Director.

Friday 17 July – Early registration fee deadline

Early registration fee and inclusion in the preliminary list of participants – registration forms and payment must be received at the IBA office by Friday 17 July. The preliminary list of participants will be available to all registered delegates at www.ibanet.org/ conferences/vienna2015.aspx by mid-August.

Friday 28 August – Deadline for inclusion in list of participants

Conference list of participants – for inclusion in the list of participants available at the conference, registration forms and payment must be received at the IBA office by Friday 28 August.

In addition to the printed list of participants, registered delegates will also have access to the IBA conference app, available on PDAs and smartphones, to search through an up-to-date directory of delegates, view their contact information, discover the location and times of speakers’ sessions and send personal messages to other conference delegates.

Social function purchases – places for social functions will not be confirmed until full payment is received by the IBA. If full payment for social functions is not received by Friday 28 August then the reserved places will be released and made available to other delegates without further notice.

Wednesday 9 September – Online amendment deadline

Online amendments/additions – the last day that an individual can add social events, accompanying persons, change contact details etc, online is Wednesday 9 September. After this date, all amendments and/or additions to conference registrations must be done through the IBA office.

Wednesday 23 September – Registration deadline

All registrations (online and by hard copy) must be received by close of business on Wednesday 23 September in order to be processed. Registrations received on or close toWednesday 23 September may take several days to process due to the high volume received at this time. Therefore you may experience a short delay in your registration fee being processed and, in some cases, this will be after Wednesday 23 September. Note: after this date, conference registration will be still possible on-site and the higher on-site registration fee will apply.

Social function purchases – all social function bookings must be finalised by close of business on Wednesday 23 September. After this date, all amendments, returns and purchases of social function places will only be possible upon arrival at the conference. Places at social events returned in person, on-site, will be subject to a 25 per cent administration charge, and a refund will only be made if the place is resold. All refunds will be made from the London office after the conference. Please note that new purchases will be subject to availability at the conference.

Wednesday 23 September – Cancellation deadline

Cancellation – notice of cancellation must be received in writing at the IBA office by Wednesday 23 September. A 15 per cent administration charge will be deducted from registration fees and 25 per cent from any social function bookings. After this date, no refunds can be made for registration fees; however, your registration fee can be transferred to a substitute delegate employed within your law firm/company.

After Wednesday 23 September a delegate transfer can only be made on-site at the IBA Registration Desk. The substitute delegate must bring along written permission for the transfer from the original delegate. Only one transfer/substitute per registration is permitted.The entire registration, including any social function bookings, will be transferred to the new delegate.

Social function booking cancellations – Social function bookings cancelled in person, on-site at the conference will be subject to a 25 per cent administration charge. A refund will only be made if the ticket is resold and all refunds will be made from the London office after the conference.

Fast track registration – all delegates who have registered and paid for the conference, social functions and membership fees in full by close of business on Wednesday 23 September will receive a voucher for the fast track registration desk. The voucher is scheduled to be emailed on Wednesday 30 September to the email address indicated on the registration form. Please bring this voucher to the registration desk either in hard copy or on your smartphone.

The following will be applicable to conference registration fees and social functions purchased for the conference:

Delegates are required to pay the total price including Austrian Value Added Tax (VAT) (20% at 01/03/15 and subject to change).

Delegates tax resident in an EU member state are able to recover VAT in accordance with the EU 8th Directive on VAT refund claims.

Non-EU residents delegates are able to recover Austrian VAT incurred under the EU 13th VAT Directive where their country agrees to take reciprocal measures.

Austrian VAT refund procedures require that the application is submitted electronically through the portal of the tax authorities of the country in which the claimant is registered for tax purposes. VAT refund claims must be made by 30 September 2016.

Euro: by bank transfer to the IBA bank account number 06570631 (Sort Code 56-00-03) at the National Westminster Bank, St James & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom.

OR SWIFT address NWBKGB2L, IBAN GB58NWBK60721106570631.

Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office.

Pounds sterling: by cheque drawn on a UK bank in favour of the International Bar Association. Please send to: 4th Floor, 10 St Bride Street, London EC4A 4AD, United Kingdom.

OR by bank transfer, converted at the current rate of exchange, to the IBA account number: 13270222 (Sort Code 56-00-03) at the National Westminster Bank, St James & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom.

OR SWIFT address NWBKGB2L, IBAN GB05NWBK56000313270222.

Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office.

US dollars: by cheque drawn on a US bank and converted at the current rate of exchange, in favour of the International Bar Association. Please send to: 4th Floor, 10 St Bride Street, London EC4A 4AD, United Kingdom.

OR by bank transfer, converted at the current rate of exchange, to the IBA account number: 01286498 (Sort Code 56-00-03) at the National Westminster Bank, St James & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom.

OR SWIFT address NWBKGB2L, IBAN GB55NWBK60730101286498.

Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office.

PLEASE ENSURE THAT YOUR NAME, MEMBERSHIP NUMBER (if applicable) AND THE WORDS ‘CON637+ VIENNA’ APPEAR ON ANY TRANSFER OR DRAFT.

Credit card payments: by Visa, MasterCard or American Express.

No other cards are accepted. Credit cards will be charged in euros. Your credit card company will convert this cost to the currency of your credit card.

Receipt of payment without submitting a fully completed registration form does not constitute a ‘complete’ registration and will not secure your place at the conference. Registrations will only be confirmed once the IBA Office is in receipt of both the completed registration form and full payment.

Any cancellation must be received in writing at the IBA office by Wednesday 23 September in order for fees to be refunded. A 15 per cent administration charge will be deducted from registration fees and 25 per cent administration charge on social functions.

If you have made an accommodation booking, either through our housing agent JLC or independently, you are responsible for cancelling this separately. The IBA takes no responsibility for any financial penalties you may incur.

After Wednesday 23 September, no refunds can be made for registration fees; however, your registration fee can be transferred to a substitute delegate employed within your law firm/company.

After Wednesday 23 September it is only possible to arrange a delegate transfer on-site at the IBA Registration Desk and the substitute delegate must bring along written permission for the transfer from the original delegate. Only one transfer/substitute per registration is permitted and the entire registration, including any social function bookings, will be transferred to the new delegate.

Social function booking cancellations – Social function bookings cancelled in person, on-site at the conference will be subject to a 25 per cent administration charge. A refund will only be made if the ticket is resold and all refunds will be made from the London office after the conference.

All fees payable to us by you in accordance with the terms contained in this ‘information’ section shall be paid free and clear of all deductions or withholdings whatsoever.

If any deductions or withholdings are required by law to be made from any fees payable to us by you under the terms contained in this ‘information’ section you shall pay such sum as will, after the deduction or withholding has been made, leave us with the same amount as we would have been entitled to receive in the absence of any such requirement to make a deduction or withholding.

If we obtain the benefit of any tax credit or other relief by reference to any such deductions or withholdings, then we shall repay to you such amount as, after such repayment has been made, will leave us in no worse position than we would have been had no such deductions or withholdings been required.

The IBA is unable to process group registrations or registrations supplied through an agency. Registration, payment and all conference correspondence must be made directly with the registered delegate and not via a third party. Should we receive a conference registration and/or payment from a third party, the registration will not be processed and the funds will be returned automatically to the bank they originated from, with any applicable charges deducted.

All cancellations received on or before 23 September 2015 will be subject to a 15 per cent administration charge deducted on registration fees and 25 per cent on social function places. Refunds will only be made via the payment method they were originally sent, if a payment is refunded via bank transfer it will also be subject to any applicable bank charges.

Provided you have cancelled your registration to attend an IBA conference in accordance with the terms of the ‘cancellation of registration’ clause included in the ‘Information’ section of the relevant conference programme, you must then confirm to us in writing at the IBA office as soon as possible but in no event later than one year
(12 calendar months) from the date of any such conference all necessary details to enable any reimbursement owed to you to be paid. We regret that no refunds will be made after the date that is one year (12 calendar months) after the date of the relevant conference.

International Bar Association is incorporated as a Not-for-Profit Corporation under the laws of the State of New York in the United States of America and is registered with the Department of State of the State of New York with registration number 071114000655 and the liability of its members is limited. Its registered office in New York is at c/o Capital Services Inc, 1218 Central Avenue, Suite 100 Albany, New York 12205 – please note that conference registrations cannot be accepted at this address: the administrative office of the Association is at 4th Floor, 10 St Bride Street, London EC4A 4AD, United Kingdom.

The working language of the conference is English.

The registration desk will be located on Level 0 of the Austria Center Vienna. Once you have collected your documents you must display your name badge clearly at all times within the Austria Center Vienna and all IBA social events in order to gain entry.

Registration hours are:

Saturday                       1500 – 1800
Sunday                          1000 – 1800
Monday – Thursday      0830 – 1730
Friday                            0830 – 1430

A multi-faith prayer room will be available for use at the conference during registration hours.

For security reasons, name badges must be worn at all times during the conference and at social functions. Your name badge is your ‘ticket’ for the opening ceremony, welcome party and any IBA social events you have purchased place(s). Access to the Austria Center Vienna, once you have collected your registration documentation will be denied unless you are wearing the correct conference badge. After initial collection of conference documentation, accompanying persons are limited to the Tours & Excursion and Accommodation desks in the entrance foyer, and attendance at the opening ceremony at the Austria Center Vienna. Accompanying persons are not permitted to attend, under any circumstance, working sessions or general delegate lunches, with the exception of the Rule of Law Symposium. Security checks will be in place and staff will challenge delegates not wearing a valid conference badge. Proof of identity is required for replacement badges.

From Monday 28 September all conference materials received by the IBA will be available for registered delegates to access and download free of charge.

The Austria Center Vienna is accessible by wheelchair. Please notify us if you require special assistance.

All delegates are responsible for checking visa entry requirements for Austria. Applications can take up to several months to process and delegates will have to apply for their visa in person at their local embassy.

Note: Visa applications cannot be accepted prior to three months before the conference, and applications cannot be accepted within one month of travel dates.

Please contact your local embassy for entry formalities and apply for any required visa well in advance. Visa information for Austria can be found at www.bmeia.gv.at/en/embassies-consulates.

Are you a member of any of these states?


Our London Office

International Bar Association
4th Floor
10 St Bride Street
London
EC4A 4AD
United Kingdom
Tel: +44 (0)20 7842 0090
Fax: +44 (0)20 7842 0091

Conference Headquarters

Austria Center Vienna
IAKW - AG
Internationales Amtssitz- und Konferenzzentrum Wien, AG
Bruno-Kreisky-Platz 1
A-1220 Wien

https://www.acv.at/index.en.html