Friday 20 July
Early registration fee ends – registration forms and payment must be received by Friday 20 July.
Friday 10 August
Online delegate search opens – will be available to all registered delegates at www.int-bar.org/conferences/Rome2018.aspx from Friday 10 August. Full downloadable delegate lists are not available and the IBA does not circulate hard copy list of participants in advance of the conference. To search for registered delegates using the online search facility, one out of the three search criteria options must be entered.
Friday 7 September
Conference list of participants – for inclusion in the hard copy list of participants available at the conference, registration forms and payment must be received by Friday 7 September.
In addition to the printed list of participants, registered delegates will also have access to the IBA conference app, available on smartphones and tablets, to search through an up-to-date directory of delegates, view their contact information, discover the location and times of speakers’ sessions and send personal messages to other conference delegates.
Social function purchases – places for social functions will not be confirmed until full payment is received by the IBA. If full payment for social functions is not received by Friday 7 September, then the reserved places will be released and made available to other delegates without further notice.
Wednesday 26 September
Online amendments/additions closes – the last day that an individual can add social events or accompanying persons online is Wednesday 26 September. After this date, all amendments and/or additions to conference registrations can only be made on-site in Rome.
Please note that changes to delegates contact details after Friday 7 September will not be reflected in the Conference list of participants.
Wednesday 26 September
Registrations deadline (online and by hard copy) – all registrations must be received by close of business on Wednesday 26 September in order to be processed.
Registrations received on or close to Wednesday 26 September may take several days to process due to the high volume received at this time. Therefore, you may experience a short delay in your registration fee being processed and, in some cases, this will be after Wednesday 26 September. Note: after this date, conference registration will still be possible on-site and the higher on-site registration fee will apply.
Social function purchases closes – all social function bookings must be finalised by close of business on Wednesday 26 September. After this date, all amendments, returns and purchases of social function places will only be possible upon arrival at the conference. Places at social events returned in person, on-site, will be subject to a 15 per cent administration charge, and a refund will only be made if the place is resold. All refunds will be made from the London office after the conference. Please note that new purchases will be subject to availability at the conference.
Wednesday 26 September
Cancellation deadline – notice of cancellation must be received in writing at the IBA office by Wednesday 26 September. A 15 per cent administration charge will be deducted for conference cancellations, including any social functions and accompanying person costs. After this date, no refunds can be made for registration fees; however, your entire registration can be transferred to a substitute delegate employed within your law firm/company on-site at the IBA Registration Desk.
Upon submission of your completed Conference registration form to the IBA you are considered 'registered' pending payment. Please note that as soon as your registration is submitted and received the cancellation terms and conditions as indicated will apply.
If you choose to cancel your registration after the deadline and do not transfer to a colleague, any social function places you have purchased will automatically be returned to be resold and cannot be claimed at a later stage by another delegate. Successful social function resales will be refunded, less an administration charge of 15 per cent, from the London office after the conference.
Substitution – the substitute delegate employed within your law firm/company must bring along written permission for the transfer from the original delegate. Only one transfer/substitute per registration is permitted. The entire registration, including any social function bookings, will be transferred to the new delegate. If the original delegate is an IBA member and registered at the IBA member registration fee rate then the substitute delegate must be an IBA member, become an IBA member or pay the difference in registration fee rates.
Please note that NO exception will be made to this policy. Should you have difficulties in obtaining your visa and are not able to attend the conference, this cancellation policy will still apply.