Washington registration

Delegates cannot register through the London office now and must register on-site in Washington at the Conference venue:

Washington Marriott Wardman Park,
2660 Woodley Road NW,
Washington DC 20008


Registration fees

All prices are in US dollars.

 

At the Conference

IBA Members

$3,410

IBA members academics/judges (full time)

$3,410

Senior lawyers*

$3,410

Public lawyers

$3,410

Young lawyers (under 30 years old)

$3,410

IBA corporate counsel group member**

$3,410

Corporate counsel

$3,410

Non-members***

$3,920

Accompanying person(s)****

$305

It has come to the IBA's attention that booking agents are offering to book delegate places at the IBA Annual Conference and charging a fee. 

The IBA does not work with any agents for delegate bookings and does not accept bookings made by an agent. All booking must be made direct with the IBA either by completing the online registration form or by completing the hard copy registration form and returning it by email to confs@int-bar.org or by fax to +44(0)20 7842 0091.

Only registered accompanying persons (ie, those paying the accompanying persons registration fee) are eligible to participate in the social programme, except with the prior agreement of the Conferences Director.

Registration forms received at the IBA office indicating incorrect registration fee selection will be processed at the correct registration fee rate. An email will be dispatched informing the delegate of this error and further conference documentation will not be available until the full registration fee has been received.

Registration fees include:

  • Attendance at all working sessions

  • Conference documentation, including website access to any available speakers’ papers and online delegate search

  • Opening ceremony and welcome party on Sunday 18 September 2016

  • General delegate lunches, Monday-Friday inclusive

  • Tea and coffee during breaks

Accompanying person fees include:

  • Opening ceremony and welcome party on Sunday 18 September 2016

  • Attendance at the Rule of Law Symposium on Friday 23 September 2016

Please note the accompanying person fee does not include attendance at the general delegate lunches provided for delegates daily.

 

*Reduced rate is offered to lawyers who are over the age of 65, have been an IBA member for more than 20 years and are no longer practising law.

**The IBA corporate counsel group member is a reduced rate offered to the in-house legal department of international corporations. This rate is only applicable if your company has a corporate group membership with the IBA.

***Non-members can register at the IBA rate if the IBA membership form is submitted at the same time as their conference registration.

****Accompanying person(s) must NOT be a member of the legal profession or use the conference as a business networking opportunity. Checks are made to ensure this is adhered to. If the IBA believes the accompanying person is attending in a professional or business capacity, the IBA reserves the right to refuse or to cancel the registration of the accompanying person and request they register as a full delegate for the conference. Access for accompanying persons to the conference venue is limited to the Tours & Excursion and Accommodation desks area in the Washington Marriott Wardman Park Hotel. Accompanying persons are not permitted to attend, under any circumstance, working sessions or general delegate lunches, with the exception of the Rule of Law Symposium.


Conference information

Places for social functions will NOT be confirmed until full payment is received by the IBA. If full payment is not received by Friday 19 August 2016 then the reserved places will be released and made available to other delegates without further notice.

As numbers may have to be limited for certain functions, places will be allocated on a ‘first come, first served’ basis. Requests for bookings for unregistered accompanying persons will only be granted at the discretion of the Conferences Director.

All name badges (both delegates and accompanying persons) will display a barcode. Your name badge is your ticket. Badges operate in a similar way to e-tickets and will be scanned for delegates and accompanying persons before entry into all IBA official functions. To gain entry to a social function delegates and accompanying persons must wear their badge and have previously purchased a place(s) for the event. We do not issue paper tickets for social functions.

Information on your social function bookings and payments are stored in the barcode on badges. Entry to social functions is by badge only. The badge must be presented and the barcode scanned. If a badge is not presented, entry will be refused. All social functions must be booked and paid for in advance otherwise entry will not be permitted.

In order to transfer a booking to another person, you must visit the IBA Registration Desk and supply full details of the person (name, organisation, IBA membership number) to whom the transfer is to be made. As entry to social functions is by barcode only, transfer of bookings cannot be made at the social function venue and must be made at the IBA Registration Desk prior to the social function.

Accompanying person(s) must NOT be a member of the legal profession or use the conference as a business networking opportunity. Checks are made to ensure this is adhered to. If the IBA believes the accompanying person is attending in a professional or business capacity, the IBA reserves the right to refuse or cancel the registration of the accompanying person and request they register as a full delegate for the conference.

Access for accompanying persons to the conference venue is limited to the Tours & Excursion and Accommodation desk area in the Washington Marriott Wardman Park. Accompanying persons are not permitted to attend, under any circumstance, working sessions or general delegate lunches, with the exception of the opening ceremony and the Rule of Law Symposium.

Accompanying persons are not entitled to attend social events without the registered delegate present or purchase places at social events. Any social event purchase must be made by the registered delegate.  

Only registered accompanying persons (ie, those who have paid the accompanying persons fee) are eligible to participate in the social programme, except with the prior agreement of the Conferences Director.

Friday 1 July 2016 – Early registration fee deadline

Early registration fee and inclusion in the online delegate search – registration forms and payment must be received at the IBA office by Friday 1 July 2016. The online delegate search will be available to all registered delegates at www.ibanet.org/conferences/washington2016.aspx by early August.

Friday 19 August 2016 – Deadline for inclusion in Conference list of participants

Conference list of participants – for inclusion in the list of participants available at the conference, registration forms and payment must be received at the IBA office by Friday 19 August 2016.

In addition to the printed list of participants, registered delegates will also have access to the IBA conference app, available on PDAs and smartphones, to search through an up-to-date directory of delegates, view their contact information, discover the location and times of speakers’ sessions and send personal messages to other conference delegates.

Social function purchases – places for social functions will not be confirmed until full payment is received by the IBA. If full payment for social functions is not received by Friday 19 August 2016 then the reserved places will be released and made available to other delegates without further notice.

Tuesday 6 September 2016 – Online amendment deadline

Online amendments/additions – the last day that an individual can add social events, accompanying persons, online is Tuesday 6 September 2016. After this date, all amendments and/or additions to conference registrations can only be made on-site in Washington. Please note that changes to delegates contact details or addition of accompanying persons after Friday 19 August 2016 will not be reflected in the Conference list of participants.

Tuesday 6 September 2016 – Registration deadline

All registrations (online and by hard copy) must be received by close of business on Tuesday 6 September 2016 in order to be processed. Registrations received on or close to Tuesday 6 September 2016 may take several days to process due to the high volume received at this time. Therefore you may experience a short delay in your registration fee being processed and, in some cases, this will be after Tuesday 6 September 2016. Note: after this date, conference registration will be still possible on-site and the higher on-site registration fee will apply.

Social function purchases – all social function bookings must be finalised by close of business on Tuesday 6 September 2016. After this date, all amendments, returns and purchases of social function places will only be possible upon arrival at the conference. Places at social events returned in person, on-site, will be subject to a 25 per cent administration charge, and a refund will only be made if the place is resold. All refunds will be made from the London office after the conference. Please note that new purchases will be subject to availability at the conference.

Tuesday 6 September 2016 – Cancellation deadline

Cancellation – notice of cancellation must be received in writing at the IBA office by Tuesday 6 September 2016. A 15 per cent administration charge will be deducted from registration fees and 25 per cent from any social function bookings. After this date, no refunds can be made for registration fees; however, your entire registration fee can be transferred to a substitute delegate employed within your law firm/company on-site at the IBA Registration Desk. The substitute delegate must bring along written permission for the transfer from the original delegate. Only one transfer/substitute per registration is permitted. The entire registration, including any social function bookings, will be transferred to the new delegate.

If you choose to cancel your registration after the deadline and do not transfer to a colleague, any social function places you have purchased will automatically be returned to be re-sold and cannot be claimed at a later stage by another delegate. Successful social function re-sales will be refunded, less an administration charge of 25 per cent from the London office after the conference.

Social function booking cancellations – Social function bookings cancelled in person, on-site at the conference will be subject to a 25 per cent administration charge. A refund will only be made if the place is resold and all refunds will be made from the London office after the conference.

Fast track registration – all delegates who have registered and paid for the conference, social functions and membership fees in full by close of business on Tuesday 6 September 2016 will receive a voucher for the fast track registration desk. The voucher is scheduled to be emailed on Wednesday 14 September 2016 to the email address indicated on the registration form. Please bring this voucher to the registration desk either in hard copy or on your smartphone.

US dollars: by cheque drawn on a US bank made payable to the International Bar Association. Please send to: 4th Floor, 10 St Bride Street, London EC4A 4AD, United Kingdom.

OR by bank transfer to the IBA account number: 01286498 (Sort Code 56-00-03) at the National Westminster Bank, St James & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom.

OR SWIFT address NWBKGB2L, IBAN GB55NWBK60730101286498.

Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office.

Pounds sterling: by cheque drawn on a UK bank and converted at the current rate of exchange, payable to the International Bar Association. Please send to: 4th Floor, 10 St Bride Street, London EC4A 4AD, United Kingdom.

OR by bank transfer, converted at the current rate of exchange, to the IBA account number: 13270222 (Sort Code 56-00-03) at the National Westminster Bank, St James & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom.

OR SWIFT address NWBKGB2L, IBAN GB05NWBK56000313270222.

Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office.

Euro: by bank transfer, converted at the current rate of exchange, to the IBA account number: 06570631 (Sort Code 56-00-03) at the National Westminster Bank, St James & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom.

OR SWIFT address NWBKGB2L, IBAN GB58NWBK60721106570631.

Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office.

PLEASE ENSURE THAT YOUR NAME, MEMBERSHIP NUMBER (if applicable) AND THE WORDS ‘CON664 + WASHINGTON’ APPEAR ON ANY TRANSFER OR DRAFT.

Credit card payments: by Visa, MasterCard or American Express.

No other cards are accepted. Credit cards will be charged in US dollars. Your credit card company will convert this cost to the currency of your credit card.

Receipt of payment without submitting a fully completed registration form does not constitute a ‘complete’ registration and will not secure your place at the conference. Registrations will only be confirmed once the IBA Office is in receipt of both the completed registration form and full payment.

Any cancellation must be received in writing at the IBA office by Tuesday 6 September 2016 in order for fees to be refunded. A 15 per cent administration charge will be deducted from registration fees and 25 per cent administration charge on social functions.

Refunds will only be made via the payment method they were originally sent, if the payment is refunded via bank transfer it will also be subject to any applicable bank charges.

Refunds will be made minus any monies owed to the IBA.

If you have made an accommodation booking, either through our housing agent JLC or independently, you are responsible for cancelling this separately. The IBA takes no responsibility for any financial penalties you may incur.

After Tuesday 6 September 2016, no refunds can be made for registration fees; however, your registration fee can be transferred to a substitute delegate employed within your law firm/company. If you choose to cancel your registration after the deadline and do not transfer to a colleague, any social function places you have purchased will automatically be returned to be re-sold and cannot be claimed at a later stage by another delegate. Successful re-sales will be refunded, less an administration charge of 25 per cent from the London office after the conference.

After Tuesday 6 September 2016 it is only possible to arrange a delegate transfer on-site at the IBA Registration Desk and the substitute delegate must bring along written permission for the transfer from the original delegate. Only one transfer/substitute per registration is permitted and the entire registration, including any social function bookings, will be transferred to the new delegate.

Social function booking cancellations – Social function bookings cancelled in person, on-site at the conference will be subject to a 25 per cent administration charge. A refund will only be made if the ticket is resold and all refunds will be made from the London office after the conference.

All fees payable to us by you in accordance with the terms contained in this ‘information’ section shall be paid free and clear of all deductions or withholdings whatsoever.

If any deductions or withholdings are required by law to be made from any fees payable to us by you under the terms contained in this ‘information’ section you shall pay such sum as will, after the deduction or withholding has been made, leave us with the same amount as we would have been entitled to receive in the absence of any such requirement to make a deduction or withholding.

If we obtain the benefit of any tax credit or other relief by reference to any such deductions or withholdings, then we shall repay to you such amount as, after such repayment has been made, will leave us in no worse position than we would have been had no such deductions or withholdings been required.

The IBA is unable to process group registrations or registrations supplied through an agency. Registration, payment and all conference correspondence must be made directly with the registered delegate and not via a third party. Should we receive a conference registration and/or payment from a third party, the registration will not be processed and the funds will be returned automatically to the bank they originated from, with any applicable charges deducted.

All cancellations received on or before Tuesday 6 September 2016 will be subject to a 15 per cent administration charge deducted on registration fees and 25 per cent on social function places. Refunds will only be made via the payment method they were originally sent, if a payment is refunded via bank transfer it will also be subject to any applicable bank charges.

Provided you have cancelled your registration to attend an IBA conference in accordance with the terms of the ‘cancellation of registration’ clause included in the ‘Information’ section of the relevant conference programme, you must then confirm to us in writing at the IBA office as soon as possible but in no event later than one year
(12 calendar months) from the date of any such conference all necessary details to enable any reimbursement owed to you to be paid. We regret that no refunds will be made after the date that is one year (12 calendar months) after the date of the relevant conference.

International Bar Association is incorporated as a Not-for-Profit Corporation under the laws of the State of New York in the United States of America and is registered with the Department of State of the State of New York with registration number 071114000655 and the liability of its members is limited. Its registered office in New York is at c/o Capital Services Inc, 1218 Central Avenue, Suite 100 Albany, New York 12205 – please note that conference registrations cannot be accepted at this address: the administrative office of the Association is at 4th Floor, 10 St Bride Street, London EC4A 4AD, United Kingdom.

The working language of the conference is English.

The registration desk will be located on the Exhibition Level of the Washington Marriott Wardman Park. Once you have collected your documents you must display your name badge clearly at all times within the Marriott and all IBA social events in order to gain entry.

Registration hours are:

Saturday                       1500 – 1800
Sunday                          1000 – 1800
Monday – Thursday      0830 – 1730
Friday                            0830 – 1430

A multi-faith prayer room will be available for use at the conference during registration hours.

For security reasons, name badges must be worn at all times during the conference and at social functions. Your name badge is your ‘ticket’ for the opening ceremony, welcome party and any IBA social events you have purchased place(s). Access to the IBA event space at the Washington Marriott Wardman Park, once you have collected your registration documentation will be denied unless you are wearing the correct conference badge.

After initial collection of conference documentation, accompanying persons are limited to the Tours & Excursion and Accommodation desks in the Washington Marriott Wardman Park, and attendance at the opening ceremony. Accompanying persons are not permitted to attend, under any circumstance, working sessions or general delegate lunches, with the exception of the opening ceremony and the Rule of Law Symposium. Security checks will be in place and staff will challenge delegates not wearing a valid conference badge. Proof of identity is required for replacement badges.

The Washington Marriott Wardman Park is accessible by wheelchair. Please notify us if you require special assistance.

All delegates are responsible for checking visa entry requirements for the United States; we strongly recommend you check well in advance. Applications can take up to several months to process and delegates will have to apply for their visa in person at their local embassy. Please contact your local embassy for entry formalities and apply for any required visa well in advance.

US Visa Waiver Programme (VWP) - since 2009 travellers to the US previously eligible to visit under the VWP are now required to obtain travel authorisation prior to travel. Further to the above on 18 December 2015, the US Congress passed a Bill updating the requirements for the Visa Waiver Programme (VWP); under the new rules, with effect from 1 April 2016 all travellers wishing to enter the US under the VWP will need to hold a passport with an integrated chip, for further information visit http://travel.state.gov/content/visas/en/visit/visa-waiver-program.html

For further information please visit the following website: http://travel.state.gov