LexisNexis

Miami 2022 important dates

22
JUL

Early registration fee

To receive the discounted early registration fee your registration must be received either online, or in hard copy (with proof of bank transfer payment for emailed hard copy registrations) by Friday 22 July. Note: if bank transfer payment is not received by this deadline the early registration fee discounted rate will not be honoured.

Registrations fees sent by bank transfer to the IBA bank accounts, without a completed registration form, will be returned to the sender within 14 days of receipt and the early registration fee discounted rate might not be honoured.

26
AUG

Online delegate search

Online delegate search – will be available to all registered delegates from Friday 26 August. Full downloadable delegate lists are not available and the IBA does not circulate hard copy list of participants in advance of the conference. To search for registered delegates using the online search facility, one out of the three search criteria options must be entered.

Registered delegates will also have access to the IBA conference app, available on smartphones and tablets, to search through an up-to-date directory of delegates, view their contact information, discover the location and times of speakers’ sessions and send personal messages to other conference delegates.

18
OCT

18
OCT

Registration deadline

Registration deadline (online and by hard copy) – all registrations must be received (with proof of bank transfer payment for hard copy registrations) by close of business on Tuesday 18 October in order to be processed.

Registrations received on or close to Tuesday 18 October may take several days to process due to the high volume received at this time. Therefore, you may experience a short delay in your registration being processed and, in some cases, this will be after Tuesday 18 October. Note: after this date, conference registration will still be possible on-site and the higher on-site registration fee will apply.


Online amendments/additions

Online amendments/additions – the last day that an individual can add social events or guests online is Tuesday 18 October. After this date, all amendments and/or additions to conference registrations can only be made on-site in Miami.


Conference list of participants

Conference list of participants – for inclusion in the list of participants in PDF format, registration forms and payment must be received by Tuesday 18 October.

Please note that changes to delegates contact details after Tuesday 18 October will not be reflected in the PDF Conference list of participants.


Social function purchases

Social function purchases – all social function bookings must be finalised by close of business on Tuesday 18 October. After this date, all amendments, returns and purchases of social function places will only be possible upon arrival at the conference. Places at social events returned in person, on-site, will be subject to a 15 per cent administration charge, and a refund will only be made if the place is resold. All refunds will be made from the London office after the conference. Please note that new purchases will be subject to availability at the conference.


Cancellation deadline

Cancellation deadline – notice of cancellation must be received in writing at the IBA office by Tuesday 18 October. A 15 per cent administration charge will be deducted for conference cancellations, including any social functions and Guest costs. After this date, no refunds can be made; however, your entire registration can be transferred to a substitute delegate employed within your law firm/company on-site at the IBA Registration Desk.

If you cancel your registration after the deadline and do not transfer to a colleague, any social function places you have purchased will automatically be returned to be resold and cannot be claimed at a later stage by another delegate. Successful social function resales will be refunded, less an administration charge of 15 per cent, from the London office after the conference.

Note: Cancellation terms and conditions apply upon submission of registration.

Please note that NO exception will be made to this policy. Should you have difficulties in obtaining your visa and are not able to attend the conference, this cancellation policy will still apply.


Substitution

Substitution – the substitute delegate employed within your law firm / company must provide written permission for the transfer from the original delegate. Only one transfer/substitute per registration is permitted. The entire registration, including any social function bookings, will be transferred to the new delegate. If the original delegate is an IBA member and registered at the IBA member registration fee rate then the substitute delegate must be an IBA member, become an IBA member or pay the difference in registration fee rates.